How to Create Separate User Accounts on One Computer

User Accounts Icon If your computer has Windows XP, Windows 2000, or Mac OS X, you can create a separate user account for each person who uses the computer. With multiple user accounts, all programs and settings for each person are kept separate. This means each person will have his own email Inbox, desktop, “My Documents” folder, etc.

User Account Concepts

We highly recommend customers create separate user accounts for each person using the same computer. However, there are some important concepts you need to keep in mind.

  • The username and password you create is completely separate from your Hubris Communications username and password.
  • The account you are creating only pertains to gaining physical access to your computer. It has nothing to do with getting online or checking your email.
  • Each person must “login” to the computer before using it.

Adding User Accounts in Windows 2000

  1. Open the “Users and Passwords” Control Panel:
    1. Click the “Start” menu.
    2. Click “Settings.”
    3. Click “Control Panel.”
    4. Double-click the icon labeled “Users and Passwords.”
  2. An account called “Administrator” should already exist. It is generally recommended that you do not use the Administrator account for general daily computing. Therefore, you should create a new “Standard User” account for each person:
    1. Click the button labeled “Create a new account.”
    2. Type in the person’s username You can create whatever username you desire. It does not have to be the same as your Hubris Communications username, and it can even be as simple as your first name.
    3. Click “Next.”
    4. In the window that appears, enter your desired password. It does not have to be the same as your Hubris Communications password. You must not lose this password! The only record is stored on your computer. If you lose it, there will be no way to recover it.
    5. Click “Next.”
    6. In the window that appears, set the level of access to “Standard User.”
    7. Click “Finish” to save your changes.
    8. Repeat these steps to create all the user accounts you need.
  3. When you are finished adding accounts, log off of Windows 2000.
  4. Now you can log back into Windows 2000 with one of the accounts you created. Launch your email program of choice, then configure it to access your Hubris Communications email account.

Adding User Accounts in Windows XP

  1. Open the “User Accounts” Control Panel:
    1. Click the “Start” menu.
    2. Click “Control Panel.”
    3. Double-click the icon labeled “User Accounts.”
  2. An account called “Administrator” should already exist. It is generally recommended that you do not use the Administrator account for general daily computing. Therefore, you should create a new “Standard User” account for each person:
    1. Click the button labeled “Add.”
    2. Type in the person’s username and full name. Entering a description is optional. You can create whatever username you desire. It does not have to be the same as your Hubris Communications username, and it can even be as simple as your first name.
    3. Click “Next.”
    4. Set the account type to “Limited.”
    5. Click the button labeled “Create Account.”
    6. Repeat these steps to create all the user accounts you need.
    7. In the toolbar, click the button labled “Home.” You should see all the accounts you created listed in this window. For each account:
      1. Click the account name.
      2. In the window that appears, click the button labeled “Create a password.“
      3. Enter your desired password. It does not have to be the same as your Hubris Communications password. You must not lose this password! The only record is stored on your computer. If you lose it, there will be no way to recover it.
      4. You can also enter a sentence or phrase as a password hint which will help you remember your password in case you forget.
      5. Click the button labeled “Create Password.”
  3. When you are finished, log off of Windows XP.
  4. Now you can log back into Windows XP with one of the accounts you created. Launch your email program of choice, then configure it to access your Hubris Communications email account.

Adding User Accounts in Mac OS X

  1. Open the “Accounts” Preferences Panel:
    1. Click the “Apple” menu (Apple Menu) in the upper left corner of the screen.
    2. Click “System Preferences.”
    3. Click the icon labeled “Accounts.”
  2. At least one account should already exist. You should create an account for each additional person needing access to this computer:
    1. Click the “plus” button in the lower left-hand corner of the window.
    2. Type in the person’s username You can create whatever username you desire. It does not have to be the same as your Hubris Communications username, and it can even be as simple as your first name.
    3. Enter your desired password. It does not have to be the same as your Hubris Communications password. You must not lose this password! The only record is stored on your computer. If you lose it, there will be no way to recover it.
    4. You can also enter a sentence or phrase as a password hint which will help you remember your password in case you forget.
    5. Click the button labeled “Limitations.”
    6. In the window that appears, choose the set of restrictions you wish to apply to this account. In general, we recommend you choose “No Limits.” This is a good setting because it gives users plenty of control without allowing them Administrator privileges.
    7. Click the red “Close” button in the upper left-hand corner of the Preferences window to save your changes.
  3. When you are finished, log off of Mac OS X.
  4. Now you can log back into OS X with one of the accounts you created. Launch your email program of choice, then configure it to access your Hubris Communications email account.