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Software Configuration

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Outlook is the personal information manager and email component of Microsoft Office. You can configure it to access your Hubris Communications email account by following these instructions.

Setting Up an Account for the First Time

  1. Launch the "Email Accounts" dialog box.
    1. Within Outlook, click the "Tools" menu.
    2. Choose "E-mail Accounts..." from that menu.
  2. Email Accounts
    • Click the first option, "Add a new e-mail account," then click "Next."
  3. Email Accounts: Server Type
    • Choose the second option, "POP3," then click "Next."
  4. Email Accounts: Internet E-mail Settings (POP3)
    Your Name
    You may type whatever you wish in this field. It will appear in emails that you send.
    Email Address
    This field must contain your valid email address.
    User Name
    This must be set to the first part of your email address. Do not include the @-symbol or the domain name.
    Your password is the same as the one you use to connect to the service.
    Remember Password
    You may turn this option off if you wish to be prompted for your password each time you check your email.
    Incoming Mail Server
    This must be set correctly for you to be able to receive email.
    Outgoing Mail
    This must be set correctly for you t be able to send email.
    Click the "More Settings..." button. A dialog box will appear. Click on the "Connection" tab, then continue with these instructions.
    1. Internet Email Settings: General
      Settings within this dialog box will generally be correct by default. However, they are shown here for your convenience.
      Mail Account
      If you wish, you may change the name of your account to something more meaningful.
      You may also type the name of your business or organization. It will appear in emails that you send.
      Reply E-Mail
      If you specify a different address here, replies that people send to your emails will be sent to that different address. We recommend you leave this field blank or leave it set to the same address as your email address.
    2. Internet Email Settings: Outgoing Server
      Check the option labeled "My outgoing server (SMTP) requires authentication.
      Click the option labeled "Use same settings as my incoming mail server."
    3. Internet Email Settings: Connection
      DSL/Broadband Customers
      Choose the 1st option, "Connect using my local area network (LAN)." Then click "OK."
      Dial-Up Customers
      Click the 2nd option, "Connect using my phone line." Choose your dialup connection from the list that appears. Then click "OK."
    4. Internet Email Settings: Advanced
      Most settings on this tab should be left at their default settings.
      If using a mobile computer or if you routinely check your email from two locations (home and office, for example):
      You may wish to leave email on the server so that it can also be down-loaded on another computer. To do this, turn on the option "Leave a copy of messages on server." Set the next two options according to your preferences.
      Important: If you use this option, make certain that one of your computers is not configured to leave messages on the server. Email must be removed from the server frequently to prevent your incoming mailbox from becoming full. For most users, the option should always be left off.
  5. Email Accounts: Internet E-mail Settings (POP3)
    • Click "Next" to continue.
  6. Email Accounts: Congratulations
    • Click "Finish" to complete the account setup wizard.
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