Windows Mail

Windows Mail is the mail and newsgroup component of Microsoft Windows Vista. You can configure it to access your Hubris Communications email account by following these instructions.

Setting Up an Account for the First Time

Before you can use Windows Mail to access your email account, you must configure the program with the correct account settings. If you have already done this, you can skip these setup instructions and view the other configuration options below.

1. Launch the “Internet Accounts” window.
   1. Within Windows Mail, click the “Tools” menu.
   2. Choose “Accounts...” from that menu.

   The “Internet Accounts” window will open. The following screen shots and instructions tell you how to configure Windows Mail to use your Email Account. Be sure to click the “Next” button (where appropriate) after completing each step.

2. 
   • On this screen, click the “Add” button and choose “Mail” from the pop-up menu.
3. 
   • Type in your name as you would like it to appear when other people receive email from you. In most cases, you will want to type your first and last name.
   • Alternatively, you may wish to use some other name if the email account will be used by more than one person within a family or organization. Examples are:
     • Smith Family
     • ABC Company
     • Community Church
     • etc...
4. 
   • Type in the full email address in all lower-case letters.
5. 
   • The first option should be left at its default setting, “POP3.”
   • In the second white box, type your incoming mail server name.
   • In the third white box, type in your outgoing mail server name.
6. 
   • In the first white box, type in your login-id. This is just the first part of your email address. Do not type the @-symbol, nor any other part of your email address.
   • Type your password into the second white box. This is the same password you use to log onto the service.
   • We suggestion you leave the option “Remember password” checked.
7. 
   • Click “Finish.”
8. 
   • Click the “Close” button to return to Windows Mail.

Checking Other Settings and Options within Windows Mail

There are other options and settings you may wish to configure for Windows Mail. Some of those options are explained below.

1. Launch the “Internet Accounts” window.
   1. Within Windows Mail, click the “Tools” menu.
   2. Choose “Accounts...” from that menu.
   3. When the “Internet Accounts” window appears, click the “Mail” tab. It should look something like this:

      

      Select your email account from this list, then click the “Properties” button to go to the next screen.

2. 

   Mail Account

   If you wish, you may change the name of your account to something more meaningful.

   Name

   You may type whatever you wish in this field. It will appear in emails that you send.

   Organization

   You may also type the name of your business or organization. It will appear in emails that you send.

   Email Address

   This field must contain your valid email address.

   Reply Address

   If you specify a different address here, replies that people send to your emails will be sent to that different address. We recommend you leave this field blank or leave it set to the same address as your email address.

3. 

   Incoming Mail Server

   This must be set correctly for you to be able to receive email.

   Outgoing Mail

   This must be set correctly for you to be able to send email.

   Account Name

   This must be set to the first part of your email address. Do not include the @-symbol or the domain name.

   Password

   Your password is the same as the one you use to connect to the service.

   Remember Password

   You may turn this option off if you wish to be prompted for your password each time you check your email.

   My server requires authentication

   You should enable this option, then click the “Settings” button to enter Outgoing Mail Server settings.

   

   Enable the option labeled “Log on using,” then fill in the next three options:

   • Account name: Enter your login-id.
   • Password: Enter your password.
   • Remember password: You should leave this option checked.

   Click “OK,” then continue with these instructions.

4. 
   • On this tab, you can tell the program how to connect to the Internet when you want to send or receive email.
   • For dialup customers, turn on the option “Always connect to this account using:” and then select your connection from the list below.
   • For DSL/broadband customers, we recommend you leave the “Always connect to this account using:” option turned off.
5. 
   • All settings on this tab should be left at their default settings. If you wish to learn more about email security, search the program's help menu for more information.
6. 
   • Most settings on this tab should be left at their default settings.
   • If you are using a mobile computer to check your email, or if you routinely check your email from two locations (home and office, for example) you may wish to leave email on the server so that it can also be downloaded on another computer. To do this, turn on the option “Leave a copy of messages on server.” Set the next two options according to your preferences.
   • Important: If you use this option, make certain that one of your computers is not configured to leave messages on the server. Email must be removed from the server frequently to prevent your incoming mailbox from becoming full. For most users, the option should always be left off.

Changing Windows Mail Program Options

Windows Mail includes many options which you may configure according to your liking. However, there is one setting most customers will want to leave as-is.

1. Launch the “Options” window:
   1. Witing Windows Mail, click the “Tools” menu.
   2. Choose “Options...” from that menu.
   3. In the window that appears, click the tab labeled “Connection.”
2. 

   Customers with Dial-Up Internet Access

   Be sure to set the options on this page accordingly:

   • “Ask before switching dial-up connections” should be checked.
   • “Hang up after sending and receiving” should be unchecked.