Outlook Express 4

Outlook Express is the mail and newsgroup component of Microsoft Internet Explorer 4. You can configure it to access your Hubris Communications email account by following these instructions.

Consider Upgrading Your Email Program

This version of Outlook Express is very old. If you rely on it for email, you will be disappointed in the quality of your Internet experience and the security of your system. Please consider upgrading to the newest version of Outlook Express or consider switching to a different email program.

• Upgrade Outlook Express via Windows Update.
• Download Thunderbird, a powerful and secure alternative email client.

Setting Up an Account for the First Time

Before you can use Outlook Express to access your email account, you must configure the program with the correct account settings. If you have already done this, you can skip these setup instructions and view the other configuration options below.

1. Launch the “Internet Accounts” window.
   1. Within Outlook Express, click the “Tools” menu.
   2. Choose “Accounts...” from that menu.

   The “Internet Accounts” window will open. The following screen shots and instructions tell you how to configure Outlook Express to use your Email Account. Be sure to click the “Next” button (where appropriate) after completing each step.

2. 
   • On this screen, click the “Add” button and select “Mail” from the pop up menu that appears.
3. 
   • Type in your name as you would like it to appear when other people receive email from you. In most cases, you will want to type your first and last name.
   • Alternatively, you may wish to use some other name if the email account will be used by more than one person within a family or organization. Examples are:
     • Smith Family
     • ABC Company
     • Community Church
     • etc...
4. 
   • Type in the full email address in all lower-case letters.
5. 
   • The first option should be left at its default setting, “POP3.”
   • In the second white box, type your incoming mail server name.
   • In the third white box, type in your outgoing mail server name.
6. 
   • In the first white box, type in your login-id. This is just the first part of your email address. Do not type the @-symbol, nor any other part of your email address.
   • Type your password into the second white box. This is the same password you use to log onto the service.
7. 
   • In the white box, you can type an easy-to-remember name for this account. To accept the default, simply click “Next.”
8. 

   Dial-Up Customers

   Choose the first option, “Connect using my phone line.” Then click “Next” and continue with these instructions.

   DSL/Broadband Customers

   Click the second option, “Connect using my local area network (LAN).” Click “Next,” then click “Finish.” Outlook Express is now configured to access your email account. Do not continue with these instructions.

9. 
   • Choose the second option, “Use an existing dial-up connection.” Then choose “Hubris” from the list.
10. 
    • To save your changes, click “Finish.”

Checking Other Settings and Options within Outlook Express

There are other options and settings you may wish to configure for Outlook Express. Some of those options are explained below.

1. Launch the “Internet Accounts” window.
   1. Within Outlook Express, click the “Tools” menu.
   2. Choose “Accounts...” from that menu.
   3. When the “Internet Accounts” window appears, click the “Mail” tab. It should look something like this:

      

      Select your email account from this list, then click the “Properties” button to go to the next screen.

2. 

   Mail Account

   If you wish, you may change the name of your account to something more meaningful.

   Name

   You may type whatever you wish in this field. It will appear in emails that you send.

   Organization

   You may also type the name of your business or organization. It will appear in emails that you send.

   Email Address

   This field must contain your valid email address.

   Reply Address

   If you specify a different address here, replies that people send to your emails will be sent to that different address. We recommend you leave this field blank or leave it set to the same address as your email address.

3. 

   Outgoing Mail

   This must be set correctly for you to be able to send email.

   Incoming Mail Server

   This must be set correctly for you to be able to receive email.

   Account Name

   This must be set to the first part of your email address. Do not include the @-symbol or the domain name.

   Password

   Your password is the same as the one you use to connect to the service.

   My server requires authentication

   You should enable this option, then click the “Settings” button to enter Outgoing Mail Server settings.

   

   Enable the option labeled “Log on using,” then fill in the next two options:

   • Account name: Enter your login-id.
   • Password: Enter your password.

   Click “OK,” then continue with these instructions.

4. 

   Dial-Up Customers

   Select the option labeled “Connect using my phone line,” then make sure “Hubris” is selected in the white box below.

   DSL/Broadband Customers

   Select the first option, “Connect using my local area network (LAN).”

5. 
   • Most settings on this tab should be left at their default settings.
   • If you are using a mobile computer to check your email, or if you routinely check your email from two locations (home and office, for example) you may wish to leave email on the server so that it can also be downloaded on another computer. To do this, turn on the option “Leave a copy of messages on server.” Set the next two options according to your preferences.
   • Important: If you use this option, make certain that one of your computers is not configured to leave messages on the server. Email must be removed from the server frequently to prevent your incoming mailbox from becoming full. For most users, the option should always be left off.

Changing Outlook Express Program Options

Outlook Express includes many options which you may configure according to your liking. However, there is one page of settings you should double-check so that they match our recommendations.

1. Launch the “Options” window:
   1. Witing Outlook Express, click the “Tools” menu.
   2. Choose “Options...” from that menu.
   3. In the window that appears, click the tab labeled “Dial-Up.”
2. 
   • “Dial This Connection” should already be set to your default dial-up connection.
   • “Warn me before switching dial-up connections” should be checked.
   • “Hang up when finished sending, receiving, or downloading” should be unchecked.
   • “Automatically dial when checking for new messages” should be checked.
3. Click “OK” to save your changes and close the Options dialog box.